Operations
Decide whether a Team is the right tool, set one up that works, and keep it healthy without sprawl.
Benefits: Faster collaboration without the sprawl that later undermines search, Copilot and security.
What have we decided, and who owns it?
A clear rule for when to create a Team, a communication site, a team site or a group chat, with naming, owners and guest access settled.
One to two weeks. · Collaboration service owner, a records manager, two or three workspace owners.
How do we put it in place without disruption?
A Team with channels that match how the group works, the right permissions, and members who know how to use it from day one.
One to two weeks. · Two Team owners, a few members for the pilot.
How do we keep it working and delivering its benefits?
A light review routine that keeps owners, members and channels current, and archives the Team when its work is done.
Ongoing. · The Team's owners.
↻ Maintain feeds what you learn back into Govern.
M365 Playbooks